Employee Motivation – Effective Meetings

Dear M & M:

Any ideas or tips on how to motivate my employees to want to perform better?


Dear Joshua:

There are a number of theories to help us understand why people act the way they do. There are a number of things a supervisor can do to help create a motivational environment that will allow employees to thrive. There are five actions all employers can do to motivate your workforce to perform better. These supervisory actions are: 1). Help make employees’ jobs intrinsically rewarding. Studies have concluded the number one thing employees believe the most satisfying about their jobs is the sense of accomplishment, challenge or responsibility. Have employees train new employees, ask for employees’ opinions and help, assign employees special projects or tasks. Rotate jobs and duties keep things from being dull or unchallenging. 2). Provide clear performance objectives. Make sure employees clearly understand what you expect of them. Set concrete clear, challenging goals that are obtainable. If possible have your employees set a few goals themselves. Employees are more likely to commit to goals they have had a hand in setting. 3). Support employees performance efforts. Help to support employees’ efforts to reach goals by building confidence through encouragement and providing additional training if necessary. 4). Provide timely feedback. It is important to provide feedback acknowledging progress. Note we are not talking about feedback from 6 or 12 month formal reviews, but the feedback that occurs on a daily, regular basis. Progress should be posted in visible areas where everyone can see it regularly from the Owner of the company to the part-time worker. 5). Reward the employees’ performance. Make sure rewards are earned. Reward high performance employees through merit increases, praise, recognition or opportunities to take on a more challenging job. Be creative with rewards; remember that rewards are valued differently by different individuals.


Dear M & M:

Do you have any thoughts on ways to create more effective meetings for our organization?

– Ben

Dear Ben:

There are actions to take before the meeting, during the meeting and after the meeting. Two actions should be taken before the meeting; 1). Have a clear purpose, and 2). Preplan the meeting; make sure key people will attend, room reserved, prepare meeting agenda. During the meeting make sure you start on time, take minutes, clarify expectations, provide leadership and encourage two-way communication. Work to get a consensus and closure on items discussed. Even though the meeting is over, your work isn’t finished. Distribute copies of the minutes and follow up on any discussions made. More and larger organizations are using facilitators to help make meetings more effective. There are templates available to enable you to plan meetings. Make sure if you are going to meet again time, date and place for the next meeting is set.



To ask your questions: Call the Small Business Development Center(SBDC) at Cochise College (520)-515-5478 or email schmittm@cochise.edu or contact the Sierra Vista Economic Development Foundation(EDF) at 520-458-6948 or email  hollism@svedf.org


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